Program Assistant: Admin & Data Ops

Travel Security Careers; Town of Piercefield (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Piercefield, NY seeks Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records and correspondence. The role involves scheduling, data tracking, and cross-team communications to keep operations running smoothly.

The position requires attention to detail, strong organizational skills, and the ability to handle multiple assignments.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Piercefield, NY seeks Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records and correspondence. The role involves scheduling, data tracking, and cross-team communications to keep operations running smoothly.

The position requires attention to detail, strong organizational skills, and the ability to handle multiple assignments.