Program Assistant — Admin & Data, Office Operations

Travel Security Careers; Beverly (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, based in Beverly, MA, is seeking Program Assistants to provide administrative and program support. Roles involve coordinating daily office activities, maintaining records, preparing reports, and handling communications to keep operations on schedule.

The position emphasizes attention to detail, data tracking, and the ability to manage multiple assignments while interacting with various teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, and presentations.
• Proficient with office software including Microsoft Office.
• Detail-oriented with strong communication skills.
• Ability to track deadlines and manage multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry & analysis

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, based in Beverly, MA, is seeking Program Assistants to provide administrative and program support. Roles involve coordinating daily office activities, maintaining records, preparing reports, and handling communications to keep operations on schedule.

The position emphasizes attention to detail, data tracking, and the ability to manage multiple assignments while interacting with various teams.