Program Assistant: Admin, Data & Scheduling

Transportation Security Careers; Beverly (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Beverly to help keep offices and airport field operations organized, accurate, and running smoothly.

You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs. Responsibilities vary by assignment, with potential work in finance, HR, scheduling, payroll, or other TSA programs.

Qualifications

• Organization and attention to detail are essential.
• Written and verbal communication skills are essential.
• Data entry, tracking, and basic analysis are required.
• Microsoft Office or comparable workplace software is required.
• Records and document management experience is preferred.
• Calendar, meeting, and deadline coordination is important.
• Customer service and professional communication are valued.
• Ability to manage several assignments without losing accuracy is needed.
• Discretion when handling sensitive information is important.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written communication

Data entry & tracking

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants in Beverly to help keep offices and airport field operations organized, accurate, and running smoothly.

You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs. Responsibilities vary by assignment, with potential work in finance, HR, scheduling, payroll, or other TSA programs.