Program Assistant: Admin & Data Coordinator (Full-Time)

Travel Security Careers; Ludington (MI); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Federal retirement program

Paid federal holidays

Thrift Savings Plan

Job summary

Transportation Security Administration in Ludington, MI seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. The role involves handling data tracking, correspondence, calendars, and deadlines across various program areas.

The position emphasizes attention to detail, strong written and verbal communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized administrative experience in a fast-paced office
• Ability to prepare reports, spreadsheets, and presentations
• Experience tracking deadlines, records, and performance information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry & analysis

MS Office

Records management

Multitasking

Job description

Transportation Security Administration in Ludington, MI seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. The role involves handling data tracking, correspondence, calendars, and deadlines across various program areas.

The position emphasizes attention to detail, strong written and verbal communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.