Program Assistant: Admin & Data Coordination

Transportation Security Careers; Livonia (MI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Livonia, MI is seeking Program Assistants to provide administrative and program support across various office functions. The role emphasizes accurate data tracking, scheduling, correspondence, and records management to keep offices and field operations running smoothly.

Responsibilities include coordinating daily activities, preparing materials, assisting finance, HR, payroll, and other program areas, and ensuring

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written communication

Data entry & tracking

Microsoft Office Suite

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Livonia, MI is seeking Program Assistants to provide administrative and program support across various office functions. The role emphasizes accurate data tracking, scheduling, correspondence, and records management to keep offices and field operations running smoothly.

Responsibilities include coordinating daily activities, preparing materials, assisting finance, HR, payroll, and other program areas, and ensuring