Program Assistant: Admin & Operations Support (Full-Time)

Travel Security Careers; Cooks (MI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Cooks, MI seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple tasks, ensuring accurate documentation, and facilitating smooth operations within the office.

Responsibilities include preparing reports and correspondence, maintaining electronic files, coordinating meetings, and assisting with payroll or HR-related tasks as needed.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and systems.
• Use office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, manage calendars, and track deadlines.
• Support payroll, timekeeping, or other program areas as needed.
• Monitor program metrics and identify inconsistencies.
• Research files and electronic systems as needed.
• Assist with new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Cooks, MI seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple tasks, ensuring accurate documentation, and facilitating smooth operations within the office.

Responsibilities include preparing reports and correspondence, maintaining electronic files, coordinating meetings, and assisting with payroll or HR-related tasks as needed.