Program Assistant: Admin & Data Coordinator

Transportation Security Careers; Lindsay (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Lindsay, OK is seeking Program Assistants to provide administrative and program support, helping managers and staff stay organized and on schedule. You will coordinate daily office activities, track data, prepare correspondence, schedules, and reports, and assist with payroll, HR, and other program areas as needed.

Responsibilities include maintaining records, managing calendars, and communicating with diverse teams and external contacts to ensure

Qualifications

• Prior administrative or program support experience in a busy office.
• Proficiency with reports, spreadsheets, and presentations.
• Ability to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Schedule/calendar coordination

Customer service

Discretion

Ability to handle multiple tasks

Time management

Tools

Microsoft Office

Job description

Transportation Security Administration in Lindsay, OK is seeking Program Assistants to provide administrative and program support, helping managers and staff stay organized and on schedule. You will coordinate daily office activities, track data, prepare correspondence, schedules, and reports, and assist with payroll, HR, and other program areas as needed.

Responsibilities include maintaining records, managing calendars, and communicating with diverse teams and external contacts to ensure