Program Assistant: Office Ops & Data Coordination

Transportation Security Careers; Osage (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Osage to help keep offices organized and running smoothly. The role supports managers with administrative coordination, data tracking, scheduling, and records management across various program areas.

Responsibilities include preparing materials, maintaining records, coordinating meetings, and assisting with finance, HR, scheduling, payroll, and related duties.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings and manage calendars; track deadlines.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Time management

Customer service

Discretion

Tools

Office software

Job description

Transportation Security Administration is seeking Program Assistants in Osage to help keep offices organized and running smoothly. The role supports managers with administrative coordination, data tracking, scheduling, and records management across various program areas.

Responsibilities include preparing materials, maintaining records, coordinating meetings, and assisting with finance, HR, scheduling, payroll, and related duties.