Program Assistant: Admin & Data Coordination (Plainfield)

TSA Hiring Service; Plainfield (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Plainfield, WI seeks a Program Assistant to provide essential administrative and program support across offices and departments. The role involves data tracking, scheduling, records management, and routine correspondence to keep operations on track.

Ideal candidates will handle multiple tasks with attention to detail, communicate with diverse teams, and maintain accurate records while supporting payroll, finance, HR, and

Qualifications

• Provide administrative or program support in a busy office
• Prepare reports, correspondence, spreadsheets, or presentations
• Track deadlines, assignments, records, or performance information
• Research information in files, databases, and electronic systems
• Monitor program metrics and identify discrepancies
• Support payroll, timekeeping, finance, human resources, or scheduling functions
• Make recommendations based on administrative findings or reports
• Use office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Record management

Calendar coordination

Deadline management

Customer service

Discretion

Job description

Transportation Security Administration, Department of Homeland Security in Plainfield, WI seeks a Program Assistant to provide essential administrative and program support across offices and departments. The role involves data tracking, scheduling, records management, and routine correspondence to keep operations on track.

Ideal candidates will handle multiple tasks with attention to detail, communicate with diverse teams, and maintain accurate records while supporting payroll, finance, HR, and