Program Assistant — Admin & Data Coordination

TSA Hiring Service; Plainfield (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service in Plainfield, NJ is seeking a Program Assistant to help keep offices and operations organized. You will provide administrative and program support, coordinate daily activities, maintain records, and assist with scheduling and data tracking.

This role requires attention to detail, strong communication, and the ability to manage multiple tasks. Candidates should be comfortable using Microsoft Office and handling sensitive information while complying with procedures and security

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Tools

Microsoft Office

Job description

TSA Hiring Service in Plainfield, NJ is seeking a Program Assistant to help keep offices and operations organized. You will provide administrative and program support, coordinate daily activities, maintain records, and assist with scheduling and data tracking.

This role requires attention to detail, strong communication, and the ability to manage multiple tasks. Candidates should be comfortable using Microsoft Office and handling sensitive information while complying with procedures and security