Program Assistant — Admin & Data Coordination (Full-time)

Transportation Security Careers; Soap Lake (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Soap Lake, WA is seeking a Program Assistant to provide administrative and program support, coordinating daily office activities and managing records. The role involves preparing materials, tracking deadlines, and communicating with multiple teams to keep programs on schedule.

Responsibilities include scheduling, payroll-related tasks, data entry, and compiling reports while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance data.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records & document management

Calendar & deadline coordination

Customer service & professional comms

Multitasking with accuracy

Discretion with sensitive information

Job description

Transportation Security Administration in Soap Lake, WA is seeking a Program Assistant to provide administrative and program support, coordinating daily office activities and managing records. The role involves preparing materials, tracking deadlines, and communicating with multiple teams to keep programs on schedule.

Responsibilities include scheduling, payroll-related tasks, data entry, and compiling reports while ensuring accuracy and compliance with procedures.