Program Assistant: Admin & Data Coordination Expert

Travel Security Careers; Ashburn (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Ashburn seeks Program Assistants to provide administrative and program support across multiple office areas. Responsibilities include coordinating daily activities, maintaining records, preparing materials, and communicating with teams to keep operations on schedule.

The roles require organized, detail-oriented individuals capable of handling multiple assignments, with experience in Microsoft Office and data tracking.

Qualifications

• Specialized experience as described in the official vacancy; exact requirements vary by pay band and assignment.
• Ability to provide administrative or program support in a busy office; prepare reports and tracking.
• Experience with payroll, timekeeping, finance, HR, scheduling functions is a plus.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records and document management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Education

Specialized experience requirement

Tools

Microsoft Office

Job description

Transportation Security Administration in Ashburn seeks Program Assistants to provide administrative and program support across multiple office areas. Responsibilities include coordinating daily activities, maintaining records, preparing materials, and communicating with teams to keep operations on schedule.

The roles require organized, detail-oriented individuals capable of handling multiple assignments, with experience in Microsoft Office and data tracking.