Program Assistant: Admin & Operations Support

Transportation Security Careers; Amissville (VA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Amissville, VA is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. Responsibilities include processing correspondence, preparing reports, and maintaining files to keep operations accurate and on schedule.

Ideal candidates will handle multiple assignments, communicate across teams, and assist with payroll, HR, scheduling, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to handle multiple assignments and meet deadlines.
• Proficiency with Microsoft Office and data tracking.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Tools

Spreadsheet software

Database tools

Job description

Transportation Security Administration in Amissville, VA is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. Responsibilities include processing correspondence, preparing reports, and maintaining files to keep operations accurate and on schedule.

Ideal candidates will handle multiple assignments, communicate across teams, and assist with payroll, HR, scheduling, and other program areas as needed.