Program Assistant: Admin & Data Support — Philadelphia

TSA Hiring Service; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

The Transportation Security Administration is seeking a Program Assistant in Philadelphia to provide comprehensive administrative and program support. You will help coordinate daily office activities, compile and analyze program information, and maintain electronic records and reports.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to manage multiple assignments with accuracy.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to manage multiple deadlines and assignments while maintaining accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Office administration

Report preparation

Data tracking

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion handling sensitive info

Education

Any college degree not strictly required

Tools

MS Office

Job description

The Transportation Security Administration is seeking a Program Assistant in Philadelphia to provide comprehensive administrative and program support. You will help coordinate daily office activities, compile and analyze program information, and maintain electronic records and reports.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to manage multiple assignments with accuracy.