Program Assistant: Admin & Data Coordination

Transportation Security Careers; Smithsburg (MD); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Smithsburg, MD seeks a Program Assistant to provide essential administrative and program support across office operations. The role emphasizes data tracking, scheduling, and effective communication with multiple teams.

Candidates should be comfortable handling detailed information, managing several assignments, and ensuring accuracy in records and reports. The position is full-time and based on-site at Smithsburg, with the potential involvement in

Qualifications

• Provide administrative and program support in a busy TSA office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Attention to detail

Written and verbal communication

Microsoft Office

Records management

Education

College degree not always required

Job description

Transportation Security Administration in Smithsburg, MD seeks a Program Assistant to provide essential administrative and program support across office operations. The role emphasizes data tracking, scheduling, and effective communication with multiple teams.

Candidates should be comfortable handling detailed information, managing several assignments, and ensuring accuracy in records and reports. The position is full-time and based on-site at Smithsburg, with the potential involvement in