Program Assistant: Streamline Office Ops & Data

Travel Security Careers; Barton (MD); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Barton, MD is seeking a Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, communicating with teams, and ensuring office operations run smoothly.

Responsibilities include preparing reports, maintaining files, coordinating meetings, and assisting with payroll, HR, scheduling, and other program areas as needed.

Qualifications

• Organization and attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable workplace software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive employee or operational information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Written communication

Data entry / tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Barton, MD is seeking a Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, communicating with teams, and ensuring office operations run smoothly.

Responsibilities include preparing reports, maintaining files, coordinating meetings, and assisting with payroll, HR, scheduling, and other program areas as needed.