Program Assistant: Admin & Data Ops (Fulltime)

Transportation Security Careers; Hillsboro (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hillsboro is seeking Program Assistants to support office operations, data tracking, scheduling, payroll, and communications. You will work with managers and staff to keep processes accurate and on schedule.

Responsibilities include preparing reports, maintaining records and electronic files, coordinating meetings, and assisting with finance, HR, and other program areas as needed. A detail-oriented, collaborative approach helps you succeed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & attention to detail

Written communication

Verbal communication

Data entry & tracking

Multi-tasking

Customer service

Tools

Microsoft Office

Spreadsheet software

Job description

Transportation Security Administration in Hillsboro is seeking Program Assistants to support office operations, data tracking, scheduling, payroll, and communications. You will work with managers and staff to keep processes accurate and on schedule.

Responsibilities include preparing reports, maintaining records and electronic files, coordinating meetings, and assisting with finance, HR, and other program areas as needed. A detail-oriented, collaborative approach helps you succeed.