Administrative & Program Assistant — Detail‑Oriented Office Ops

TSA Hiring Service; Hillsdale (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant in Hillsdale to provide administrative and program support to TSA managers and employees. You will coordinate daily office activities, track program information, and maintain records and correspondence.

The role requires strong attention to detail, adept communication, and proficiency with office software to manage multiple assignments and deadlines in a fast-paced environment.

Qualifications

• Specialized experience in an administrative or program support role in a busy office.
• Experience in preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking a Program Assistant in Hillsdale to provide administrative and program support to TSA managers and employees. You will coordinate daily office activities, track program information, and maintain records and correspondence.

The role requires strong attention to detail, adept communication, and proficiency with office software to manage multiple assignments and deadlines in a fast-paced environment.