Program Assistant: Office Ops & Data, Hillsboro

Transportation Security Careers; Hillsboro (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, part of the Department of Homeland Security, seeks a Program Assistant to support managers and staff in Hillsboro. The role emphasizes administrative coordination, data tracking, scheduling, and maintaining records to keep operations running smoothly.

You will handle correspondence, prepare materials, manage calendars, and assist with payroll, HR, and other program areas as needed.

Qualifications

• Administrative or program support in a busy office

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Office software

Record management

Calendar coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration, part of the Department of Homeland Security, seeks a Program Assistant to support managers and staff in Hillsboro. The role emphasizes administrative coordination, data tracking, scheduling, and maintaining records to keep operations running smoothly.

You will handle correspondence, prepare materials, manage calendars, and assist with payroll, HR, and other program areas as needed.