Program Assistant — Administrative & Data Coordination

Travel Security Careers; Carthage (AR); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) is seeking Program Assistants in Carthage, NY to support office operations, data management, scheduling, and communications. Successful candidates will help keep offices organized, accurate, and on schedule by coordinating with managers and teams across departments.

Responsibilities include maintaining records and reports, preparing materials, tracking deadlines, and assisting with payroll, HR, and other program areas as needed.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Calendar coordination

Record management

Customer service

Discretion

Time management

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) is seeking Program Assistants in Carthage, NY to support office operations, data management, scheduling, and communications. Successful candidates will help keep offices organized, accurate, and on schedule by coordinating with managers and teams across departments.

Responsibilities include maintaining records and reports, preparing materials, tracking deadlines, and assisting with payroll, HR, and other program areas as needed.