Federal Program Assistant — Admin & Operations

Travel Security Careers; Town of Henrietta (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Henrietta, NY is seeking Program Assistants to keep offices and field operations organized and efficient. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

The role involves working with multiple teams and maintaining schedules, deadlines, and accurate information across programs. Responsibilities include coordinating activities, preparing materials, analyzing program

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Henrietta, NY is seeking Program Assistants to keep offices and field operations organized and efficient. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

The role involves working with multiple teams and maintaining schedules, deadlines, and accurate information across programs. Responsibilities include coordinating activities, preparing materials, analyzing program