Program & Administrative Support Specialist

Travel Security Careers; Lawrenceville (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant to provide administrative and program support to managers and employees, coordinate office activities, prepare reports, and maintain records.

You will schedule meetings, track deadlines, assist with payroll and HR tasks, monitor program metrics, and help implement new procedures in a fast-paced federal environment.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Discretion

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant to provide administrative and program support to managers and employees, coordinate office activities, prepare reports, and maintain records.

You will schedule meetings, track deadlines, assist with payroll and HR tasks, monitor program metrics, and help implement new procedures in a fast-paced federal environment.