Administrative & Program Support Specialist

Transportation Security Careers; Pawnee (TX); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave and federal holidays

Thrift Savings Plan (retirement)

Job summary

Transportation Security Careers seeks an experienced Program Assistant to provide administrative support to TSA managers and staff. You will help coordinate daily office activities, track projects and deadlines, and maintain electronic records and reports.

You will prepare correspondence, organize materials for meetings, and assist with payroll, timekeeping, and scheduling tasks while ensuring accuracy and compliance with procedures. This role requires discretion and strong communication.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, and presentations.
• Ability to track deadlines, assignments, and performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, finance, HR, scheduling, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Careers seeks an experienced Program Assistant to provide administrative support to TSA managers and staff. You will help coordinate daily office activities, track projects and deadlines, and maintain electronic records and reports.

You will prepare correspondence, organize materials for meetings, and assist with payroll, timekeeping, and scheduling tasks while ensuring accuracy and compliance with procedures. This role requires discretion and strong communication.