Program & Administrative Support Specialist

Transportation Security Careers; Columbia Falls (MT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Columbia Falls, MT seeks a Program Assistant to provide essential administrative and program support, coordinating daily activities and payroll-related tasks. You will manage records, prepare reports, and assist with office operations while communicating with diverse teams to keep projects on schedule.

The role emphasizes attention to detail, multi-tasking, and professional communication, with a pay range of $20.00–$45.00 and full-time appointment.

Qualifications

• Experience providing administrative or program support in a busy office.
• Proficiency with reports, spreadsheets, and presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Job description

Transportation Security Administration in Columbia Falls, MT seeks a Program Assistant to provide essential administrative and program support, coordinating daily activities and payroll-related tasks. You will manage records, prepare reports, and assist with office operations while communicating with diverse teams to keep projects on schedule.

The role emphasizes attention to detail, multi-tasking, and professional communication, with a pay range of $20.00–$45.00 and full-time appointment.