Administrative Programs Coordinator (Federal)

Travel Security Careers; Wilsall (MT); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Wilsall, MT seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain accurate records. You will assist with scheduling, data tracking, correspondence, payroll, and reports, while ensuring compliance with procedures and timely delivery of tasks.

Applicants should demonstrate strong attention to detail, ability to manage multiple assignments, and clear communication with managers,

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization

Written communication

Data entry

Tracking

Microsoft Office

Calendar coordination

Customer service

Attention to detail

Discretion

Tools

Microsoft Office Suite

Job description

The Transportation Security Administration in Wilsall, MT seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain accurate records. You will assist with scheduling, data tracking, correspondence, payroll, and reports, while ensuring compliance with procedures and timely delivery of tasks.

Applicants should demonstrate strong attention to detail, ability to manage multiple assignments, and clear communication with managers,