Program Administrative Specialist — Operations & Compliance

TSA Hiring Service; Ogden (UT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to provide administrative support, coordinate daily activities, and manage program data. You will assist managers and teams with filing, reporting, and communications to keep operations on schedule.

The role emphasizes accurate data handling, calendar management, and cross-functional coordination, with visibility into various program areas including finance, HR, and scheduling.

Qualifications

• Specialized experience as stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to provide administrative support, coordinate daily activities, and manage program data. You will assist managers and teams with filing, reporting, and communications to keep operations on schedule.

The role emphasizes accurate data handling, calendar management, and cross-functional coordination, with visibility into various program areas including finance, HR, and scheduling.