TSA Administrative & Programs Specialist

Travel Security Careers; Normal (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide comprehensive administrative and program support to managers and employees. You will coordinate daily office tasks, organize data, and prepare reports and communications.

The role requires meticulous record-keeping, calendar management, and cross-functional collaboration with finance, HR, and scheduling teams.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, records, or performance information and preparing reports.
• Payroll, timekeeping, finance, human resources, or scheduling support experience.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Ability to handle multiple assignments

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide comprehensive administrative and program support to managers and employees. You will coordinate daily office tasks, organize data, and prepare reports and communications.

The role requires meticulous record-keeping, calendar management, and cross-functional collaboration with finance, HR, and scheduling teams.