Program Administrative Specialist – Data & Scheduling

Transportation Security Careers; Lima (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices organized, accurate, and running smoothly in Lima, NY. The role supports managers with administrative coordination, data tracking, scheduling, and communications, across various program areas.

You will handle records, payroll, and day-to-day tasks while adapting to multiple assignments and tight schedules. Responsibilities include coordinating activities, maintaining files, preparing reports, and

Qualifications

• Experience providing administrative or program support in a busy office.
• Strong ability to manage multiple tasks with accuracy.
• Familiarity with records management and data tracking systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking and accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices organized, accurate, and running smoothly in Lima, NY. The role supports managers with administrative coordination, data tracking, scheduling, and communications, across various program areas.

You will handle records, payroll, and day-to-day tasks while adapting to multiple assignments and tight schedules. Responsibilities include coordinating activities, maintaining files, preparing reports, and