Program & Administrative Coordinator — Flexible Scheduling

Transportation Security Careers; Gibsonia (Allegheny County); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Gibsonia, PA is seeking Program Assistants to provide comprehensive administrative support across offices and airport field operations. You will assist managers, coordinate daily activities, and maintain accurate records and correspondence.

The role emphasizes data tracking, scheduling, and cross-team communication to keep programs running smoothly. Candidates should be comfortable handling sensitive information and multi-tasking in a dynamic

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to compile, organize, track, and analyze program information.
• Strong written and verbal communication skills.
• Familiarity with records management and document control.
• Proficiency with office software to support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.

Skills

Organization

Attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Gibsonia, PA is seeking Program Assistants to provide comprehensive administrative support across offices and airport field operations. You will assist managers, coordinate daily activities, and maintain accurate records and correspondence.

The role emphasizes data tracking, scheduling, and cross-team communication to keep programs running smoothly. Candidates should be comfortable handling sensitive information and multi-tasking in a dynamic