Program Assistant: Office & Data Coordinator

TSA Hiring Service; Hawk Run (PA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration (TSA) in Hawk Run, PA seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. Responsibilities span finance, HR, payroll, scheduling, and program support across TSA operational areas, with emphasis on accuracy and compliance.

The role involves coordinating daily activities, preparing materials, maintaining electronic records, and communicating with multiple teams to keep

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Proficiency with reports, spreadsheets, and correspondence.
• Experience tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records & document management

Calendar & deadline coordination

Customer service & professional comun.

Multitasking & accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Hawk Run, PA seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. Responsibilities span finance, HR, payroll, scheduling, and program support across TSA operational areas, with emphasis on accuracy and compliance.

The role involves coordinating daily activities, preparing materials, maintaining electronic records, and communicating with multiple teams to keep