Program Administrative Assistant: Office & Data Coordination

TSA Hiring Service; Polo (IL); On-site; USD 46,000 - 75,000; Full time

Job summary

TSA Program Assistant opportunities in Polo, IL, are seeking organized individuals to support TSA managers and employees with administrative coordination, data tracking, scheduling, correspondence, and records management.

Responsibilities include preparing reports, maintaining electronic records, coordinating meetings, payroll, and other program areas. The role emphasizes accuracy, compliance with procedures, and effective communication with internal and external contacts.

Qualifications

• Specialized experience in administrative or program support in a busy office
• Experience preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Job description

TSA Program Assistant opportunities in Polo, IL, are seeking organized individuals to support TSA managers and employees with administrative coordination, data tracking, scheduling, correspondence, and records management.

Responsibilities include preparing reports, maintaining electronic records, coordinating meetings, payroll, and other program areas. The role emphasizes accuracy, compliance with procedures, and effective communication with internal and external contacts.