Program & Administrative Specialist — Office & Data Coordination

Travel Security Careers; Missouri; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistant opportunities are available in Reynolds, IL. These roles provide essential administrative and program support to managers and staff, coordinating daily activities, data tracking, and correspondence to keep operations accurate and on schedule.

Responsibilities include maintaining records, scheduling meetings, assisting payroll and HR tasks, and analyzing program information while ensuring compliance with procedures and security

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) program assistant opportunities are available in Reynolds, IL. These roles provide essential administrative and program support to managers and staff, coordinating daily activities, data tracking, and correspondence to keep operations accurate and on schedule.

Responsibilities include maintaining records, scheduling meetings, assisting payroll and HR tasks, and analyzing program information while ensuring compliance with procedures and security