Program Assistant: Office & Data Coordination

TSA Hiring Service; Dupo (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration (TSA) in Dupo, IL is seeking Program Assistant opportunities to support managers and staff with administrative coordination, data tracking, scheduling, and records management. Roles may focus on finance, HR, scheduling, payroll, or other TSA areas and emphasize accuracy and timely execution.

Ideal candidates are detail-oriented, able to handle multiple assignments, and capable of clear communication across teams.

Qualifications

• Specialized experience as listed in the official vacancy varies by pay band and assignment.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficient use of office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems implementation.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data

Microsoft Office or comparable office(

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) in Dupo, IL is seeking Program Assistant opportunities to support managers and staff with administrative coordination, data tracking, scheduling, and records management. Roles may focus on finance, HR, scheduling, payroll, or other TSA areas and emphasize accuracy and timely execution.

Ideal candidates are detail-oriented, able to handle multiple assignments, and capable of clear communication across teams.