Program Admin Assistant — Flexible Scheduling & Data

Travel Security Careers; Macomb (IL); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid federal holidays and leave

Tuition assistance

Transportation subsidies

Flex scheduling

Wellness programs

Professional development opportunities

Job summary

Transportation Security Administration (TSA) Program Assistant opportunities in Macomb, IL, focus on providing administrative support to managers and staff across various program areas. Responsibilities include coordinating daily office activities, maintaining records, preparing reports, and scheduling meetings.

Roles require strong organization, attention to detail, and ability to manage multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience in busy office administrative support.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information for multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and admin files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review admin work for accuracy, completeness, and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) Program Assistant opportunities in Macomb, IL, focus on providing administrative support to managers and staff across various program areas. Responsibilities include coordinating daily office activities, maintaining records, preparing reports, and scheduling meetings.

Roles require strong organization, attention to detail, and ability to manage multiple assignments while ensuring accuracy and compliance with procedures.