TSA Program Assistant: Admin & Operations

Travel Security Careers; Hardyville (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Hardyville, KY, is seeking Program Assistants to help keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include preparing correspondence and materials, maintaining electronic files, coordinating meetings, and assisting with payroll or other program areas as needed.

Qualifications

• Specialized experience in providing administrative support in a busy office.
• Experience creating reports, schedules, and records.
• Ability to track deadlines, assignments, and performance information.
• Experience researching information in files, databases, and systems.
• Experience monitoring program metrics and handling payroll, timekeeping, or scheduling tasks.
• Ability to work with multiple assignments and communicate across teams.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, Hardyville, KY, is seeking Program Assistants to help keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include preparing correspondence and materials, maintaining electronic files, coordinating meetings, and assisting with payroll or other program areas as needed.