Administrative & Program Support Specialist

Transportation Security Careers; Jamestown (NY); Presencial; USD 28.000 - 62.000; Jornada completa

Descripción de la vacante

Transportation Security Administration is seeking a Program Assistant in Jamestown, KY to provide administrative and program support to managers and employees. You will help coordinate daily office activities, maintain records, prepare materials, and schedule meetings, ensuring accurate data handling and timely communications.

The role emphasizes attention to detail, ability to manage multiple assignments, and effective collaboration across teams.

Formación

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsabilidades

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Conocimientos

Organization

Written communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Descripción del empleo

Transportation Security Administration is seeking a Program Assistant in Jamestown, KY to provide administrative and program support to managers and employees. You will help coordinate daily office activities, maintain records, prepare materials, and schedule meetings, ensuring accurate data handling and timely communications.

The role emphasizes attention to detail, ability to manage multiple assignments, and effective collaboration across teams.