Administrative & Program Assistant — Office Ops & Scheduling

Travel Security Careers; Pontiac (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

Transportation Security Administration (TSA) in Pontiac, IL seeks Program Assistants to provide administrative and program support, coordinate daily activities, and analyze program data. Responsibilities include maintaining records, preparing materials, scheduling, and assisting with finance, HR, and payroll functions.

The role requires strong organization and communication skills and may involve travel or nonstandard hours based on announcements.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience with reports, spreadsheets, or presentations.
• Track deadlines, records, or performance information.
• Familiarity with payroll, timekeeping, or scheduling functions.
• Strong organizational and communication skills.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Communication

Records management

Office software

Education

College degree not always required

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Pontiac, IL seeks Program Assistants to provide administrative and program support, coordinate daily activities, and analyze program data. Responsibilities include maintaining records, preparing materials, scheduling, and assisting with finance, HR, and payroll functions.

The role requires strong organization and communication skills and may involve travel or nonstandard hours based on announcements.