Production Admin Coordinator - Growth, Perks & Impact

Groundworks; Fairfield (CA); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

2 weeks PTO

6 paid holidays

Employee Ownership Program

Tuition Reimbursement

401(k) match

Comprehensive benefits (medical, etc.)

Job summary

Groundworks in California is seeking a Production Administrative Assistant to join our on-site team. This full-time position supports timekeeping, paperwork, and data accuracy, ensuring smooth project execution and a positive customer experience.

You’ll manage routine administrative tasks, create weekly job packs, process purchase orders, schedule maintenance, and maintain accurate records while delivering excellent service and adapting to evolving workflows.

Qualifications

• High School Degree/GED.
• 1-2 years Administrative Assistant experience preferred.
• Previous call center or customer service preferred.
• Positive and motivated with excellent communications skills.
• Ability to adapt quickly to changes in work strategy.
• Excellent computer skills.
• Great oral and verbal communication.

Responsibilities

• Provide administrative support for timekeeping.
• Create weekly job packs.
• Create and close purchase orders.
• Ensure office equipment is in working order to include scheduling maintenance.
• Great customer experiences and service is how we built our reputation.
• Setting and confirming install dates.
• Mailing customer information packets.
• Following up with customers on a variety of issues.
• Updates customer records for accuracy.
• It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.

Skills

Customer service

Communication skills

Adaptability

Timekeeping

Office software

Education

High School Degree/GED

Job description

Groundworks in California is seeking a Production Administrative Assistant to join our on-site team. This full-time position supports timekeeping, paperwork, and data accuracy, ensuring smooth project execution and a positive customer experience.

You’ll manage routine administrative tasks, create weekly job packs, process purchase orders, schedule maintenance, and maintain accurate records while delivering excellent service and adapting to evolving workflows.