Proactive Office Assistant - Admin, Billing & Scheduling

Pathways; Wasco (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Paid vacation days

Sick leave with rollover

Medical, dental, vision insurance

401(k) retirement plan

DailyPay earnings access

Licensure supervision

Employee Assistance Program (EAP)

Pet insurance

Job summary

Clarvida is seeking a detail-oriented Office Assistant in Wasco, CA. The role involves handling phones, greeting visitors, maintaining supplies, scheduling, and supporting billing and special projects to ensure smooth day-to-day operations.

The ideal candidate will have a high school diploma or GED, at least one year of clerical experience, and strong organizational and communication skills. This permanent role offers competitive benefits and growth opportunities within a behavioral health

Qualifications

• High School Diploma or GED with computer or business courses.
• One year of work experience in an office setting providing clerical support.
• Excellent phone manner and strong spelling/grammar/punctuation.
• Intermediate PC skills.
• Strong organizational, interpersonal, computer, and communication skills.
• Ability to prioritize and manage time.

Responsibilities

• Answer and direct phone calls; take messages.
• Greet visitors and direct them to the appropriate person.
• Prepare outgoing faxes and distribute incoming ones.
• Photocopy a broad range of materials.
• Schedule meetings and appointments.
• Type routine correspondence and prepare files.
• Maintain and order office supplies.
• Assist with new hire setup and with billing tasks.
• Maintain HIPAA and professional standards.
• Assist with billing to clients or Medi-Cal/Medi-Care.
• Research and prepare special projects and suggest process changes.
• Support budgeting, contracts, and monthly monitoring.
• Attend meetings or trainings for minutes.

Skills

Phone etiquette

Organization

Time management

Communication

Interpersonal skills

Education

High School Diploma or GED

Tools

Microsoft Office

Email & scheduling software

Job description

Clarvida is seeking a detail-oriented Office Assistant in Wasco, CA. The role involves handling phones, greeting visitors, maintaining supplies, scheduling, and supporting billing and special projects to ensure smooth day-to-day operations.

The ideal candidate will have a high school diploma or GED, at least one year of clerical experience, and strong organizational and communication skills. This permanent role offers competitive benefits and growth opportunities within a behavioral health