Office Assistant

Pathways; Wasco (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Paid vacation days

Sick leave with rollover

Medical, dental, vision insurance

401(k) retirement plan

DailyPay earnings access

Licensure supervision

Employee Assistance Program (EAP)

Pet insurance

Job summary

Clarvida is seeking a detail-oriented Office Assistant in Wasco, CA. The role involves handling phones, greeting visitors, maintaining supplies, scheduling, and supporting billing and special projects to ensure smooth day-to-day operations.

The ideal candidate will have a high school diploma or GED, at least one year of clerical experience, and strong organizational and communication skills. This permanent role offers competitive benefits and growth opportunities within a behavioral health

Qualifications

• High School Diploma or GED with computer or business courses.
• One year of work experience in an office setting providing clerical support.
• Excellent phone manner and strong spelling/grammar/punctuation.
• Intermediate PC skills.
• Strong organizational, interpersonal, computer, and communication skills.
• Ability to prioritize and manage time.

Responsibilities

• Answer and direct phone calls; take messages.
• Greet visitors and direct them to the appropriate person.
• Prepare outgoing faxes and distribute incoming ones.
• Photocopy a broad range of materials.
• Schedule meetings and appointments.
• Type routine correspondence and prepare files.
• Maintain and order office supplies.
• Assist with new hire setup and with billing tasks.
• Maintain HIPAA and professional standards.
• Assist with billing to clients or Medi-Cal/Medi-Care.
• Research and prepare special projects and suggest process changes.
• Support budgeting, contracts, and monthly monitoring.
• Attend meetings or trainings for minutes.

Skills

Phone etiquette

Organization

Time management

Communication

Interpersonal skills

Education

High School Diploma or GED

Tools

Microsoft Office

Email & scheduling software

Job description

About The Role

Clarvida isseekinga detail-oriented and proactive Office Assistant.

Description

Job Title:Office Assistant

Location: Wasco, CA

Employment Type: Permanent

Salary: $23

Date Posted: September 23, 2026

About The Role

Clarvida isseekinga detail-oriented and proactive Office Assistant.

As an Office Assistant, you willbe responsible fora variety of administrative tasks, including answering and directing phone calls, greeting visitors, handlingmailand faxes,maintainingoffice supplies, scheduling meetings, andassistingwith billing and special projects. Your role is crucial in ensuring smooth day-to-day operations and supporting program staff and management.

Responsibilities

• Answer and direct phone calls; take messages as appropriate
• Greet visitors and direct them to theappropriate person
• Prepare outgoing faxes and distribute incoming faxes
• Photocopy a broad range of materials
• Schedule meetings and appointments
• Type routine correspondence and prepare files as assigned
• Maintain and order inventory of office supplies
• Assistin new hire set-up process for office or program
• Maintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clients
• Assistwith billing to clients or Medi-Cal and Medi-Care
• Research and prepare special projects asassigned. Recommendschanges to internal office procedures and workflow
• Assistsupervisor or management in the development of the work unit’s annual budget, contracts, and monitoring adherence to suchon a monthly basis
• Attend meetings and/or trainings to take notes or minutes
• Handle orassistwith small office moves (office furniture)
• Other duties as assigned or necessary to support the program, office, and/or the company

Required Qualifications

• High School Diploma or GED with computer or business courses
• One year of work experience, preferably in an office setting providing general clerical support
• Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills
• Intermediate level PC skillsrequired
• Excellent organizational, interpersonal, computer, and communication skills
• Ability to effectively prioritize and manage time

Compensation & Benefits

• Salary: $21.00 - $22.00/hour
• Paid vacation days (increase with tenure)
• Separate sick leave (rolls over annually)
• Up to 10 paid holidays (varies by region)
• Medical, dental, and vision insurance options
• DailyPay– access your earnings before payday
• Training, development, and continuing education credits for licensure requirements
• 401(k) retirement plan
• Free licensure supervision
• Employee Assistance Program (EAP)
• Pet insurance
• Perks@Clarvida– discounts on shopping, travel, entertainment, Verizon, and more

About Clarvida

Clarvida is a trusted provider of behavioral health and human services. With programs across multiple states, we deliver trauma-informed, recovery-focused support to individuals and families in need. We are committed to cultural responsiveness, equity, and evidence-based care that improves lives and strengthens communities.

Learn more:http://www.clarvida.com/mission-vision-and-values

Explore other opportunities:https://www.clarvida.com/working-at-clarvida

Equal Opportunity Employer

Clarvida is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.