Office Assistant

Clarvida; Wasco (CA); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid vacation

Sick leave

Paid holidays

DailyPay

401(k) retirement plan

Licensure supervision

EAP

Pet insurance

Perks @ Clarvida discounts

Job summary

Clarvida is seeking a detail-oriented Office Assistant in Wasco, CA. The role focuses on front-desk tasks, document handling, and clerical support to ensure smooth program operations.

Responsibilities include answering calls, greeting visitors, scheduling, billing assistance, and maintaining office supplies while upholding HIPAA and professional standards.

Qualifications

• High School Diploma or GED with computer or business courses.
• One year of work experience, preferably in an office setting providing general clerical support.
• Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills.
• Intermediate level PC skills required.
• Excellent organizational, interpersonal, computer, and communication skills.
• Ability to effectively prioritize and manage time.

Responsibilities

• Answer and direct phone calls; take messages as appropriate.
• Greet visitors and direct them to the appropriate person.
• Prepare outgoing faxes and distribute incoming faxes.
• Photocopy a broad range of materials.
• Schedule meetings and appointments.
• Type routine correspondence and prepare files as assigned.
• Maintain and order inventory of office supplies.
• Assist in new hire set-up process for office or program.
• Maintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clients.
• Assist with billing to clients or Medi-Cal and Medi-Care.
• Research and prepare special projects as assigned; recommend changes to internal procedures.
• Assist in development of the work unit’s annual budget, contracts, and monitoring adherence monthly.
• Attend meetings or trainings to take notes or minutes.
• Handle or assist with small office moves.
• Other duties as assigned or necessary to support the program, office, and/or the company.

Skills

Phone etiquette

Spelling and grammar

Organization

Interpersonal skills

Time management

Arithmetic skills

PC skills

Communication skills

Education

High School Diploma or GED with computer/business courses

Tools

None

Job description

About The Role

Clarvida is seeking a detail-oriented and proactive Office Assistant.

Job Title: Office Assistant

Location: Wasco, CA

Employment Type: Permanent

Salary: $23

Date Posted: September 23, 2026

Responsibilities

• Answer and direct phone calls; take messages as appropriate
• Greet visitors and direct them to the appropriate person
• Prepare outgoing faxes and distribute incoming faxes
• Photocopy a broad range of materials
• Schedule meetings and appointments
• Type routine correspondence and prepare files as assigned
• Maintain and order inventory of office supplies
• Assist in new hire set-up process for office or program
• Maintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clients
• Assist with billing to clients or Medi-Cal and Medi-Care
• Research and prepare special projects as assigned. Recommends changes to internal office procedures and workflow
• Assist supervisor or management in the development of the work unit’s annual budget, contracts, and monitoring adherence to such on a monthly basis
• Attend meetings and/or trainings to take notes or minutes
• Handle or assist with small office moves (office furniture)
• Other duties as assigned or necessary to support the program, office, and/or the company

Required Qualifications

• High School Diploma or GED with computer or business courses
• One year of work experience, preferably in an office setting providing general clerical support
• Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills
• Intermediate level PC skills required
• Excellent organizational, interpersonal, computer, and communication skills
• Ability to effectively prioritize and manage time

Compensation & Benefits

• Salary: $21.00 - $22.00/hour
• Paid vacation days (increase with tenure)
• Separate sick leave (rolls over annually)
• Up to 10 paid holidays (varies by region)
• Medical, dental, and vision insurance options
• DailyPay – access your earnings before payday
• Training, development, and continuing education credits for licensure requirements
• 401(k) retirement plan
• Free licensure supervision
• Employee Assistance Program (EAP)
• Pet insurance
• Perks @ Clarvida – discounts on shopping, travel, entertainment, Verizon, and more

About Clarvida

Clarvida is a trusted provider of behavioral health and human services. With programs across multiple states, we deliver trauma-informed, recovery-focused support to individuals and families in need. We are committed to cultural responsiveness, equity, and evidence-based care that improves lives and strengthens communities.

Learn more: http://www.clarvida.com/mission-vision-and-values

Explore other opportunities: https://www.clarvida.com/working-at-clarvida

Equal Opportunity Employer

Clarvida is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.