Proactive Office Admin & Data Coordinator

Advance Services Inc.; Yakima (WA); On-site; USD 30,000 - 33,000; Full time

Job summary

Advance Services Inc. is seeking an Administrative Assistant I to provide essential office support and help managers and staff stay organized.

The role involves greeting visitors, answering calls, and assisting various departments with data entry, file organization, and carrier-related tasks. Ideal candidates will have a High School Diploma and proven experience with Microsoft Office (especially Excel and Acrobat), strong time management, attention to detail, and excellent written and verbal

Qualifications

• Requires High School Diploma.
• Experience with Microsoft Office, especially Excel and Acrobat.
• Excellent time management and ability to multi-task and prioritize.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Ability to communicate effectively via phone and email.

Responsibilities

• Greet guests, clients and visitors; answer inquiries and direct them appropriately.
• Answer and route incoming calls; take messages and transfer as needed.
• Support Group Management & Marketing team: set up new groups, evaluate group census for eligibility, follow up to fulfill carrier requirements, provide support to agents.
• Assist Commissions department: data entry of commissions, process and monitor, reconcile statements with receipts, organize and file documents, data entry of new applications, update pending applications, monitor data files from carriers.
• Manage mailboxes: review, distribute, file.
• Schedule supply orders.
• Other duties as assigned.

Skills

Microsoft Office

Excel

Acrobat

Time management

Communication

Education

High School Diploma

Job description

Advance Services Inc. is seeking an Administrative Assistant I to provide essential office support and help managers and staff stay organized.

The role involves greeting visitors, answering calls, and assisting various departments with data entry, file organization, and carrier-related tasks. Ideal candidates will have a High School Diploma and proven experience with Microsoft Office (especially Excel and Acrobat), strong time management, attention to detail, and excellent written and verbal