Office Assistant

GPAINNOVA America; Town of Florida (NY); On-site; USD 30,000 - 45,000; Full time

Job summary

GPAINNOVA America is seeking a reliable Office Assistant in Town of Florida, NY. This in-person role requires strong organizational skills and a proactive attitude. Responsibilities include performing general administrative duties, managing office supplies, and assisting with clerical tasks. Ideal candidates will have a high school diploma, proficiency in Microsoft Office, and excellent communication skills. This position supports daily operations and ensures a smooth office environment.

Qualifications

• Previous administrative or office support experience is a plus.
• Strong communication and interpersonal skills.
• Experience with logistics and inventory management preferred.

Responsibilities

• Perform general administrative duties including filing, data entry, and document organization.
• Answer and direct phone calls, emails, and other correspondence.
• Maintain office supplies inventory and place orders as needed.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

QuickBooks

Job description

We are seeking a reliable and detail-oriented Office Assistant to support daily administrative operations. This is an in-person role that requires strong organizational skills, a proactive attitude, and the ability to manage multiple tasks efficiently. The ideal candidate will help maintain a smooth and professional office environment.

Responsibilities

• Perform general administrative duties including filing, data entry, scanning, and document organization
• Answer and direct phone calls, emails, and other correspondence
• Greet and assist visitors in a professional and friendly manner
• Maintain office supplies inventory and place orders as needed
• Assist with preparing reports, presentations, and other documents
• Handle incoming and outgoing mail and packages
• Support other departments with clerical tasks as needed
• Ensure the office remains clean, organized, and operational

Qualifications

• High school diploma or equivalent
• Previous administrative or office support experience is a plus
• Proficiency in Microsoft Office (Word, Excel, Outlook), basic QuickBooks skills
• Strong communication and interpersonal skills
• Experience with logistics, inventory management, or coordination preferred
• Excellent organizational and time management abilities
• Ability to multitask and prioritize effectively
• Professional demeanor and appearance
• In-person, office-based setting
• Standard business hours with occasional flexibility depending on workload