Proactive Administrative Assistant - Multi-Dept Support

Onvo; Scranton (Lackawanna County); On-site; USD 36,000 - 54,000; Full time

Job summary

Onvo is seeking an Administrative Assistant to provide organized, proactive support to multiple departments. You will prepare and edit documents, organize filing systems, answer calls, and handle invoices and expenses with discretion.

The role requires strong communication, excellent organizational skills, and the ability to multitask in a fast-paced environment while maintaining confidentiality. This is a professional office position within a collaborative team.

Qualifications

• High school diploma or equivalent required.
• 2+ years as an Administrative Assistant or similar role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Attention to detail and problem-solving abilities.
• Ability to handle multiple tasks for multiple managers in a fast-paced environment.

Responsibilities

• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain physical and electronic filing systems.
• Answer and direct phone calls.
• Process invoices, expense reports, and other financial documents.
• Handle confidential information with discretion and professionalism.
• Perform general office duties such as photocopying, scanning, and faxing.

Skills

Excellent communication

Organizational skills

Time management

Attention to detail

Problem-solving

Multitasking in fast-paced environment

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Onvo is seeking an Administrative Assistant to provide organized, proactive support to multiple departments. You will prepare and edit documents, organize filing systems, answer calls, and handle invoices and expenses with discretion.

The role requires strong communication, excellent organizational skills, and the ability to multitask in a fast-paced environment while maintaining confidentiality. This is a professional office position within a collaborative team.