Dynamic Administrative Pro: Office & Exec Support

Ready 4 Work; Dover (DE); On-site; USD 36,000 - 48,000; Full time

Job summary

Ready 4 Work is seeking a responsible Administrative Assistant to support managers and staff, handle daily office tasks, and oversee general administrative activities.

The role requires excellent written and spoken communication, strong organizational skills, and the ability to use MS Excel and MS PowerPoint effectively. Experience as a secretary or admin assistant is a plus in this industry.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Skills

Administrative support

MS Office

MS Excel

MS PowerPoint

Time management

Attention to detail

Written communication

Verbal communication

Multi-tasking

High School diploma

Education

High School diploma

Tools

Printers & Fax machines

Office equipment

Job description

Ready 4 Work is seeking a responsible Administrative Assistant to support managers and staff, handle daily office tasks, and oversee general administrative activities.

The role requires excellent written and spoken communication, strong organizational skills, and the ability to use MS Excel and MS PowerPoint effectively. Experience as a secretary or admin assistant is a plus in this industry.