Administrative Assistant (Office Assistant)

Thrivas; Miami Beach (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Benefits after probation

Job summary

Thrivas is seeking an Administrative Assistant to support a busy Miami office. The role requires professional conduct, strong data entry, and reliable attendance to assist the Office Manager in daily operations.

You will coordinate conference rooms, assist with social events, manage supplies, and generate weekly inter-department reports from Excel while providing backup receptionist support as needed. Notary stamp is preferred but not required; advanced Excel is essential.

Qualifications

• Intermediate computer skills.
• Advanced Excel skills.
• Type 35 wpm or greater.

Responsibilities

• Support the Office Manager and coordinate daily operations.
• Coordinate conference rooms and organize office events.
• Oversee and order office supplies and manage clerical tasks.
• Generate inter-department reporting for weekly sales meetings from Excel.
• Provide backup receptionist support during breaks, absences and vacations.

Skills

Intermediate computer skills

Advanced Excel skills

Typing 35 wpm

Job description

Established company is currently hiring an Administrative Assistant. The office hours are Monday through Friday from 8:30 a.m. until 5:30 p.m. This is a permanent opportunity with the company. Full benefits are provided after the successful completion of a 90 day probationary period.

The ideal applicant will have previous Administrative or Executive Assistant experience. Applicants with 4 years of recent support experience are strongly encouraged to apply. This is a professional office with visitors, customers and business partners frequently meeting. This is a busy office that requires individuals to be professional in their attitude, appearance and demeanor at all times.

The Administrative Assistant will provide support to the Office Manager. Coordinate conference rooms, organize social events for office staff, holiday parties, professional achievement recognition, etc. Oversee and order office supplies. Generate inter department reporting for weekly sales meetings from Excel. Provide backup receptionist support for breaks, absences and vacations. Additional duties include but are not limited to; data entry on electronic records, customer service as needed, and clerical support.

Requirements

• Intermediate computer skills
• Advanced Excel skills
• Type 35 wpm or greater
• Notary stamp is preferred but not required