Proactive Executive Personal Assistant — Organized Discreet

Simera; San Francisco (CA); Remote; USD 42,000 - 68,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive or professional. The role emphasizes discretion, proactive problem-solving, and the ability to manage multiple priorities in a dynamic environment.

The ideal candidate will handle calendars, emails, travel, and document preparation with strong communication and independence. This position offers remote-friendly work arrangements and requires a reliable setup for

Qualifications

• Previous Personal/Executive Assistant experience in fast-paced environments.
• Strong calendar, email, travel coordination, and document preparation skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication in English.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.

Skills

Organization

Time management

Attention to detail

Prioritization

Problem solving

Proactive

Follow-up

Professional communication

Independence

Discretion

Tools

Google Workspace

Microsoft Office

Video conferencing

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive or professional. The role emphasizes discretion, proactive problem-solving, and the ability to manage multiple priorities in a dynamic environment.

The ideal candidate will handle calendars, emails, travel, and document preparation with strong communication and independence. This position offers remote-friendly work arrangements and requires a reliable setup for