Remote Elite Personal Assistant for Executives

Simera; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, meetings, travel, and daily tasks with discretion and reliability.

The role requires proactive communication, strong organizational skills, and the ability to coordinate with internal teams and external contacts while maintaining confidentiality. This is a dynamic, fast-moving position that values initiative.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Strong ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and support senior professionals effectively.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, proactive, and highly organized attitude.
• English proficiency is required if the position involves communicating with English-speaking clients, executives, or stakeholders.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Skills

Verbal and written communication

Organizational skills

Time-management

Attention to detail

Proactive problem solving

Multitasking

Discretion and professionalism

Independence and initiative

Tools

Google Workspace

Microsoft Office

Video conferencing tools

Email and calendar management

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, meetings, travel, and daily tasks with discretion and reliability.

The role requires proactive communication, strong organizational skills, and the ability to coordinate with internal teams and external contacts while maintaining confidentiality. This is a dynamic, fast-moving position that values initiative.