Executive Personal Assistant — Remote, Proactive & Discreet

Simera; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role focuses on calendar management, travel planning, and handling confidential information with discretion.

You will coordinate meetings, prepare reports, manage emails, and liaise with internal teams and external contacts. The ideal candidate is proactive, detail-oriented, and able to juggle multiple priorities in a fast-paced environment.

Qualifications

• Previous experience as Personal Assistant or similar role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Strong ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Reliable internet connection and setup for remote work.
• English proficiency for communicating with English-speaking clients/executives.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments with timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Skills

Communication

Organization

Time management

Discretion

Multitasking

Proactivity

Follow-up

Professionalism

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role focuses on calendar management, travel planning, and handling confidential information with discretion.

You will coordinate meetings, prepare reports, manage emails, and liaise with internal teams and external contacts. The ideal candidate is proactive, detail-oriented, and able to juggle multiple priorities in a fast-paced environment.