Strategic Personal Assistant to Elevate Executives

Simera; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires detail-oriented, discreet, and proactive individuals capable of handling multiple priorities while managing schedules, communications, and daily tasks.

The successful candidate will coordinate calendars, meetings, travel, and documents; monitor emails; assist with expense tracking and records; and maintain organized digital files.

Qualifications

• Previous experience as Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Strong ability to handle confidential and sensitive information with discretion.
• Reliable internet connection and a suitable setup for remote work.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Skills

Communication

Organization

Time management

Attention to detail

Discretion

Proactivity

Multitasking

Follow-up

Interpersonal skills

Independence

Tools

Google Workspace

Microsoft Office

Video conferencing

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires detail-oriented, discreet, and proactive individuals capable of handling multiple priorities while managing schedules, communications, and daily tasks.

The successful candidate will coordinate calendars, meetings, travel, and documents; monitor emails; assist with expense tracking and records; and maintain organized digital files.